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PERSONAL DATA COLLECTED AND OBTAINED

This Data Protection Notice ("Notice") sets out the basis on which SOLAS ("SOLAS", “we”, "our" or “us”) of Block 1, Castleforbes House, Castleforbes Road, Dublin 1 will use the personal details ("Personal Data") when you register to complete the Safe Pass Renewal Assessment (the "Assessment") to renew your Safepass card. This Notice also details how SOLAS will process your Personal Data for the purpose of, upon successful completion of your assessment, issuing your Safe Pass card to you ("Card").

HOW AND WHY WE PROCESS YOUR PERSONAL DATA

This section details how ("legal basis") and why ("purposes") we process your Personal Data: Legal basis: To process your Personal Data to enter into and perform our contract with you including for the following purposes: (a) to validate your information (data is subject to an automated search process) (b) to allow you to book your assessment (c) to process your assessment results; (d) to issue you with a Card; (e) to verify your Card on an ongoing basis; (f) to replace your Card where you ask us to do so; (g) to correspond with you regarding service provision and service improvement as necessary (h) to allow your existing or potential employers to validate your card where you have given us permission to do so; (i) to facilitate the issue of safety text alerts where you have given us permission to do so and (j) to facilitate the provision of supports and/or special accommodations in the assessment process. It may also be necessary to process your Personal Data for the purpose of complying with legal obligations to which we are subject including to fulfil our statutory functions. IMPORTANT: If you do not provide us with your Personal Data so that we can process it for the above purposes, we will not be able to allow you to book your assessment, issue you with or replace your Card and/or communicate with you as necessary.

DISCLOSURE OF YOUR PERSONAL DATA

We may disclose some or all of your Personal Data to the following parties: the contracted Assessment Provider, SOLAS business units, SOLAS agents or service providers including your existing or potential employers, Global Payments, the contracted card printing company, government and state authorities including the Construction Industry Federation [CIF], The Health and Safety Authority [HSA], and Tullamore (LOETB). We may also disclose your Personal Data to third parties if we are under a legal duty to disclose or share your Personal Data in order to comply with any legal or regulatory obligation or request or to perform a public function.

KEEPING YOUR PERSONAL DATA

We will keep your Personal Data for a minimum period of 7.5 years from when your Card expires. In some cases, we will need to retain your Personal Data for longer periods for compliance with legal obligations imposed on us or where we are a party to legal proceedings with you, and to ensure you a continued client service. We will also need to retain your Personal Data on the permanent National Construction Schemes Database. Such Personal Data will be securely retained in line with the SOLAS records retention and disposal policy. Pearson VUE, the contracted Assessment Provider will store your personal data outside of the EU. Pearson VUE has robust data protection processes in place to support the legally-compliant receipt and processing of data from the EU. If you proceed with your assessment booking, you are consenting to your personal data being stored outside the EU.

YOUR RIGHTS

The following are your rights to address any concerns or queries regarding the processing of your Personal Data. You can exercise any of these rights by submitting a request to the Data Protection Officer, SOLAS, Block 1, Castleforbes House, Dublin 1. We will provide you with information on any action taken upon your request in relation to any of these rights without undue delay and at the latest within one month of receiving your request. We may extend this by up to 2 months if necessary, however we will inform you if this arises. You have the right to lodge a complaint with the Data Protection Commission with regards to our processing of your Personal Data. ·The Right to Access · The Right to Rectification · The Right to Erasure · The Right to Restriction of Processing · The Right to Object to Processing · The Right to Withdraw Consent · The Right to Data Portability · The Right to Object to Automated Decision Making

CONTACT US

If you have questions or concerns about this Notice, please contact the SOLAS Data Protection Officer at, SOLAS, Castleforbes House, Castleforbes Road, Dublin 1 or email DPO@solas.ie.

CHANGES TO THIS NOTICE

We may amend this Notice from time to time, in whole or part, at our sole discretion. Any changes to this Notice will be posted on the SOLAS website - www.solas.ie If at any time we decide to use your Personal Data in a manner significantly different from that stated in this Notice, or otherwise disclosed to you at the time it was collected, we will notify you and you will have a choice as to whether or not we use your information in the new manner.

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